frequently asked questions
Is Dara’s Garden an indoor or outdoor venue?
Dara’s Garden is primarily an outdoor location. The tented pavilion is a covered pavilion with surrounding rose bushes, chandelier lighting, and stone walkways. This charming structure has gutters and concrete flooring. It is designed to cover clients and their guest during the event of mild to moderate rainfall and provide shade during hot temperatures. While this enchanting area is water resistant, it is not waterproof nor suited for natural disasters. The house is available as an indoor venue for smaller events such as wedding showers and luncheons. Please inquire about the house rental with a Dara’s Garden Coordinator.
How many guests can your property accommodate?
The tent pavilion can seat up to 200 comfortably (another tent may be rented through Event Rentals by Rothchild to extend your covered event space) All receptions are recommended to be held in our tent pavilion. The tent pavilion dance floor, chandelier and tent bistro lighting are included with your package.
Inside the house- up to 45 guests. This setting is perfect for an imitate event not needing a dance floor.
Formal Backyard –can accommodate a ceremony of any size. We recommend our covered tent pavilion over the backyard for all Dara’s Garden receptions due to the ever-changing East Tennessee climate. A dance floor and lighting rental from our sister company Event Rentals by Rothchild are REQUIRED for backyard receptions.
Is there a time limit at Dara’s Garden?
We value being a considerate member of the South Knoxville Community. We ask that all receptions conclude by 11 p.m. For summer ceremonies stating at 7 p.m. or later, exceptions can be made after speaking with a Kate or Dara.
Does Dara’s Garden require a wedding planner?
To ensure that your once in a lifetime event comes together seamlessly, we require all Dara’s Garden couples to hire a wedding professional coordinator. Dara’s Garden does NOT offer wedding coordination or planning services. We focus all our efforts and expertise into ensuring that the logistics of your day including the property, catering and rentals are in place and up to our standard of excellence.
Does Dara’s Garden offer any discounts?
At Dara’s Garden, we require couples to hire a wedding coordinator for their wedding to experience a stress-free day celebrating with guests, rather than having to answer last minute questions and complete last-minute tasks. Wedding coordinators are also vital in balancing your wedding budget. The expertise they offer SAVES client’s time and money.
Dara’s Garden offers a $350 Dara’s Garden credit to clients working with any planners listed on our website. Please note this discount applies only to wedding planners listed. Packages and inclusions will vary with each coordinator. Every bride is different, so make sure to meet with potential coordinators to select one that best fits your personality and understands your event vision.
Does Dara’s Garden offer a military discount?
We offer a gift to our military clients as thank you to those who have participated in protecting our freedom. Please inquire with your Dara’s Garden venue coordinator regarding the details of this special offer.
What are my package options for Dara’s Garden?
For information about our wedding packages, please visit our packages web page.
Can Dara’s Garden hold my date? If so, for how long?
We are happy to hold a date for your event for 7 days from the time you receive your proposal. It is the responsibility of the client to contact a Dara’s Garden event coordinator via email or by calling the office within SEVEN days of receiving their proposal if they need special accommodations to continue their hold and to ensure that their hold is not released from the calendar.
What types of events can Dara’s Garden accommodate?
We can accommodate all types of events, including weddings, rehearsal dinners, and milestone celebrations such as birthday, graduation and anniversary parties. We also love hosting bridal and wedding showers, luncheons, company events, fundraisers and banquets.
What is the deposit policy for Dara’s Garden?
50% of the Dara’s Garden invoice balance is due to reserve your wedding date. The remaining invoice balance is due to be paid within 60 days of the deposit being made. The event date will be subject to releasement should the Dara’s Garden invoice balance remain unpaid after 90 days once the deposit is made. Deposits are non-transferable and nonrefundable.
What is the cancellation policy for Dara’s Garden?
Payment of the Dara’s Garden invoice is non-transferable and non-refundable. In the unfortunate event that you need to cancel the date, written notification is required by both parties.
Are my meetings with my Dara’s Garden venue coordinator limited?
We are very excited about your special day and the opportunity to work with you. Please know that we can meet as often as you like or need. We want you to be able to relax and enjoy your special day knowing all your details are in place and taken care of.
What happens in the case of rain?
If your ceremony is rained out, you are welcome to use your reception set up in the tent pavilion for your ceremony. Guests can sit at the reception seating. This decision must be made 45 minutes prior to the start of your ceremony. Please note that we will NOT move your ceremony chairs. Once your ceremony is set, it is NOT moved. With the 45 minute notice, we tweak your reception set up to accommodate both a ceremony and reception without the chaos of moving rentals between the ceremony and reception. You also have the option to rent a tent to cover your ceremony site from Event Rentals by Rothchild.
What is the clean-up policy for Dara’s Garden?
The client is responsible for gathering and taking all personal items that would like to keep. The gathering and cleaning up of these items can take place once your event has concluded during the 45 minutes that the Dara’s Garden staff is here breaking down your event. This additional clan up time is NOT deducted from your hours of property access. Dara’s Garden requires each client to have a contact person to be sent home with any items left at my event. Dara’s Garden is not responsible for personal décor not gathered by the agreed contact or items left behind after your event. Please note that any décor left behind after your event will be discarded.
What time do I have access to the property to begin set up?
Your hours on the property are dependent on the Dara’s Garden package selected. The start of your package hours are when clients can arrive at Dara’s Garden to get ready and begin placing any personal décor. At Dara’s Garden, you are only responsible for cleaning up and taking with you any items you do not want thrown away. This can be done during the 45 minutes after your event concludes while the Dara’s Garden staff is breaking down. This 45 minute is additional, NOT deducted from your selected event package hours.
If vendors need early access for any reason, please have them contact a Dara’s Garden venue coordinator directly so that scheduling can be accommodated to the best of our capabilities.
Can I purchase additional hours?
Additional hours for the property can be purchased. Check with you Dara’s Garden venue coordinator regarding the hourly early access and or extended reception rates.
What is Dara’s Garden wedding rehearsal policy?
Dara’s Garden offers a complimentary rehearsal hour with the rental of our facility. It is our policy to schedule rehearsal times no earlier than one month prior to your wedding date to accommodate other events taking place. The only exception to this policy is selecting the Fairytale package, allowing you 2 days of access. If an event is not taking place the day prior to your event, the latest time for a rehearsal to begin is 5 p.m.
Can we reuse the chairs used at my ceremony for the reception?
We do not recommend transporting chairs during your event. It is best for the comfort of your guests and the setup of your event to have all chairs in place before guests arrive.
What if I need or want an additional tent for my ceremony or reception?
The tent pavilion can accommodate seating of 200 guest, food tables, DJ, bar and dance floor comfortably. If you guest count exceeds 225, we strongly recommend renting an additional tent for your food tables or overflow seating in the case of rain. Please give contact Event Rentals by Rothchild and let them know that you a Dara’s Garden client.
Does Dara’s Garden allow outside caterers on the property?
Dara’s Garden works exclusively with Rothchild Catering and the approved cake bakers. There are no exceptions to allow any other outside catering companies on the property. We partner with our sister company Rothchild Catering to guarantee a seamless and excellent Dara’s Garden experience priced at the best value on the day of your special event. Rothchild Catering has been in business for more than 30 years. They can offer menu suggestions and can custom create a desired menu based on a variety of individual tastes and cultural backgrounds.
When is my catering balance due to be paid?
The deadline for the Rothchild catering payment is listed on your catering contract. Please note that an order for your menu will not be placed if payment is not received. Amount paid will be based on the number of guests guaranteed or amount served, whichever is greater. If catering payment is not received. Dara’s Garden will not set up for your reception, only your ceremony the day of your event.
Does Dara’s Garden have a required rental company?
Dara’s Garden includes rentals in all our event packages. For additional standard rentals NOT included in your Dara’s Garden package, we require you to rent from Event Rentals by Rothchild. We consider standard rentals to be tables, tents, chairs and bistro lighting.
We understand that each couple has their own unique style. We do work with specialty rental companies for custom linens and styled pieces for your event. Please check with your Dara’s Garden venue coordinator to make sure your specialty rental company is approved at Dara’s Garden.
Are there other required vendors?
At Dara’s Garden we REQUIRE you to select from the following local, licensed and insured bartending services:
- Barger’s Beer Truck
- The Pour Guys
- Single Barrel Events
Please note that bar services outside of this list are not approved to work at Dara’s Garden.
Can I bring in my own alcohol to Dara’s Garden?
Alcohol for your event can be provided by you, the Dara’s Garden client and is to be served ONLY by the approved bartending companies listed above.
Guests of the event are not allowed to bring alcohol on the property and all alcoholic beverages consumed on property must be served by approved bartending companies ONLY as they are ABC certified licensed & insured bartenders. Dara’s Garden wants you and your guests to celebrate your memorable milestone in a safe and secure setting. This policy is in place for the safety of your guests and so that Dara’s Garden is keeping compliance with the alcohol laws of Tennessee.
What cake bakers are approved at Dara’s Garden?
All cake bakers must be licensed and insured. Dara’s Garden is not responsible for the setup and placement of cakes delivered by the approved vendors. We recommend your cake to be set-up and delivered as close to the ceremony time as possible.
Does Dara’s Garden require an officer to be present at my event?
Dara’s Garden wants you and your guests to celebrate your memorable milestone in a safe and secure setting. We do require that a uniformed security officer be present during every event. This is for the safety and security of your guests. The officer is on the property making sure that guests are able leave the garden safely. They also ensure that the policy of no outside alcohol, is kept.
Are sparklers allowed at Dara’s Garden?
We do allow sparklers at Dara’s Garden. However, for the safety of your guests and preservation of the custom landscaping we ask that sparkler sendoffs take place at the red pagoda.
Does Dara’s Garden provide heaters/fans?
Dara’s Garden provides heaters for events taking place during the fall and winter months. For summer months cooling fans can be rented from Event Rentals by Rothchild.